• Organisations must strictly adhere to deadlines provided by the Logistics Cluster. Failure to comply with deadlines may result in an organisation being unable to participate in convoys.
• All humanitarian road convoy plans and the respective deadlines will be communicated via the Logistics Cluster mailing list, during coordination meetings, and on the Logistics Cluster website.
• Organisations must apply for and obtain clearances from the South Sudan Relief and Rehabilitation Commission (RRC) and the Joint Border Verification and Monitoring Mechanism (JBVMM) prior to having vehicles depart with the convoy.
• Clearances can take up to two weeks to obtain, and should be sought as soon as a planned convoy is known.
• The duration of the clearance should be for at least six weeks, from the date of the start of convoy.
• OCHA will obtain blanket JBVMM clearances for all humanitarian cargo on each Logistics Cluster convoy route on a monthly basis. These can be used for convoys if an organisation cannot get their clearance on time. However, it is still recommended for organisations to obtain their own clearances from the JBVMM.
• The cluster will share examples of clearance request letters with each convoy notification email via the mailing list.
• The Logistics Cluster works closely with the World Food Programme (WFP) Access and Security units to mitigate risks along the convoy routes. Logistics Cluster convoys do not travel with UNMISS force protection except as a last resort when traditional means of risk mitigation are insufficient. In this case, the cluster will apply for force protection on behalf of the participating organisations.